Chartering FAQs

  • A: Please provide their university email address.

  • A: Please provide their work address with the university, not their home address.

  • A: Provide information for the staff member or student organization office official who is responsible for the club.

Chapters

Faculty Advisor

Executive Committee / Officers

  • A: You should format your information using this template. You can make an editable copy of this using your own Google Drive by following the steps here. Or, you can copy and paste it directly into an excel file. Once your information is added, you should save your file as a Microsoft Excel file and upload it in that file format.

  • A: Anyone listed as an executive committee in your club constitution. If your club constitution doesn’t specify, you should include anyone who is elected to a position of leadership in the club. You should have at least 4 officers:

    Chair/President,

    Vice Chair/Vice President,

    Secretary

    Treasurer

  • A: Yes, if you have appointed leadership positions (like a philanthropy chair, recruitment director, etc.) you should include those individuals as well, but note that they are not elected by adding an asterisk (*) next to their name.

  • You’ll need to make your own copy. This video will show you how to do that.

    Alternatively, you can download a copy of the template as an Excel file and edit it from there.

Membership List

  • A: You should format your information using this template. You can make an editable copy of this using your own Google Drive by following the steps here. Or you can copy and paste it directly into an excel file. Once your information is added, you should save your file as a Microsoft Excel file andfollowing the steps here. upload it in that file format.

  • A: You should provide the phone numbers you have and include the other members without their phone numbers.

  • A: Ten, but if you have more than 10 members and list only 10, then you may end up receiving fewer resources as some resources are distributed based on membership size.

  • A: This policy usually does not include sharing information with national organization of which a student organization is a member club, but regardless of whether or not it applies, you should contact members individually to seek permission to share their information. You can do this a few different ways:

    You can email each member and ask for them to reply confirming that they consent to having their information provided with the national organization.

    You can create a Google form to re-collect the information of each member and include a question seeking consent to share their information.

  • A: Phone numbers are used primarily to verify a student’s membership in the club. We never sell phone numbers or other personal information. Very occasionally we send mass texts to students for limited purposes like during deployments; however, we always make opting out clear and immediate.

    The daily automated texts from every brand we’ve ever interacted with drive us crazy, too.

  • You’ll need to make your own copy. This video will show you how to do that.

General

  • A: Unfortunately, no, you must complete the entire application in one sitting. We’re working to add that function in the future!

  • Yes! February 1 is the deadline every year for chartered chapters to re-charter. Any chapters that fail to re-charter will lose their charter; however, formerly chartered chapters and new groups can apply for a charter at any time throughout the year.

  • The deadline matters for two reasons:

    1. A late submission (after February 1) by a chartered chapter will result in a lapse in the group’s charter. During that lapse, the group will not be eligible for any CRNC resources or benefits.

    2. The sooner you re/charter, the sooner you get a spring chapter box.

    3. During years in which there is a biennial convention, applications are used for credentials, and the credentialing deadline is February 1.

    Chapters that submit by January 15 will also receive a CRNC Flag with their chapter box!

  • A: If you don’t have a federation email address, you can provide the email address of the state federation chairman.

  • You’ll have to make a duplicate of the sheet. Watch this video explanation if you need help.

    Alternatively, you can download the template as an Excel file.

Federations

Email Address

Don’t see your question? Send us a message.

General

  • A: Yes, February 1 is the deadline every year for chartered federations to re-charter. Any federation that fails to re-charter will lose its charter. however, formerly chartered federations can apply late. Depending on how late a formerly chartered federation applies, reorganization may be required first before the application will be accepted.

  • The deadline matters because charter applications are used for credentials during convention years, and the deadline to submit credentials is February 1. Additionally, formerly chartered federations that submit a late application may be subject to reorganization prior to re-admittance.